ALAC:Meeting Notes/2006.03.29 Wellington Thursday

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1 Participants
2 Subjects on the table
3 Internal structure/management
4 ALAC Tasks, Roles
5 Policy
6 ALS/RALO
7 ICANN Strategy
8 Uncategorized
9 ALAC Meeting Gallery

[edit] Participants

Observers

Staff

Denise_Michel
...add more here

ICANNWIKI Folks

[edit] Subjects on the table

ALAC needs an operational plan along the line of the GNSO's. Denise will create the base matrix, and send to the Committee to fill in details of the items.
- Work item.
- Leads. Relevant documents
- Current status / Next action
- Milestones
- Project on schedule? / comments

[edit] Internal structure/management

Website -- website committee (medium hot)
- housekeeping
- dealing with 2 websites
- publicizing and using
- ACTION - Deferred to Website Committee to discuss and revert to full committee

Remote participation
- How to promote remote user participation in meetings
- Giving ALSs ways to participate
  - remote participation in physical ICANN meetings (John L. will look at technical ways to make this happen )

Remote participation among ALAC members (urgent)
- conference calls.
- attendance at phys meetings. (visa issues, esp.)
- get rid of the travel organisation issue
- how do we make sure everyone can technically take part in telephone conference calls?

Participation among ALAC members (Jacqueline, Denise)
Virtual attendance (email, teleconf)
physical attendance
- - Jacqueline to document needs for travel and transit visas for non-USians.
  - Denise requested that we set the arrival and departure dates very early, so that tickets and visas can be organised well in advance.
  - What date to start Marrakesh meeting?
    - Plan to arrive Saturday June 24, start business Sunday
    - When to leave. end of Friday
  - Africa: delegate someone on ICANN staff to deal with these issues
    - Teleconferencing is extremely difficult, esp. for African members (poor telecomms services, etc): Use skype / IRC / messenger - John L. will investigate technical solutions.
    - ICANN travel agent lacks information. Easier to use local travel agents, Alice suggests
  - ICANN should book flexible travel tickets

Follow-up on meetings; making sure we track the requests and proposals we made, and requests and proposals we got from Board and GAC. (Annette)

Chair to develop list of action items

Self-review, ALAC Self Review (urgent)
- Looked at the WIki tool set up by Brandon from ICANNWiki. Will try it out on the Self-Review, with the following notes:
  - Will try in a totally private way
    - Explain the benefits of using this tool to all ALAC members
    - Give 1 week to address questions and concerns
    - Post all three documents that we currently have, and use the tool to munge into one.
    - Try to modify/add value using WIKI function
  - Change the "GO" timer from 5 days into 2 weeks

[edit] ALAC Tasks, Roles

Distribution of work, overall planning to distribute responsibilities
- Budget Committee (as decided on sunday: chair and two ALAC members - current volunteers: John, Jacqueline)
- ...

planning the next ICANN meetings in summer and winter,
- ICANN Program Committee is being established with reps from SOs. ALAC should select someone to send.

How are we going to integrate members from the different structures here?
Jacqueline suggestion - if we have ALSes in the region, have them "host" us? Involve them in the program committee as part of the events management team to run the meeting.

[edit] Policy

IDN Review plan: how can we take responsibility to find out user concerns and issues with IDNs. (med-hot)
- collecting ALSs input
- think about questions to ask users
- important to the Board (lots of uncertainty); important to the GAC; important to individual Internet users

Ongoing PDPs: (figure out timelines)
- PCCEGFeb06. How consensus policies and existing registry contracts relate
- New gTLDs.
- IDNs (staff report requested; but policy discussion going along with technical tests)
  - potential collaboration with CCNSO on IDN issues

Ongoing Task Forces:

- WHOIS (Wendy)

WIPO2 (place names and unique drug identifiers)
- GNSO has asked for legal update
- information gathering: has anyone been asked to implement WIPO2?

Domain tasting (Board is quite interested in this) (pre-Marrakesh)
- usability issues
- cost
- reputation
- pressure on the system
- Stratton Sclavos quote, of 700K domain names, only .6% last more than 5 days
- looks like earlier registration system, when you didn't need to pay on purchase

Q For Bret: any ALAC deliverables from GNSO PDPs/Task Forces/General discussion

[edit] ALS/RALO

Pending Applications, see http://www.alac.icann.org/applications/
- keep within timelines.
- Not letting them get lost (correlating websites), process
- Need action

- TLDworld.info (Vittorio has recommendation, keep the EU apps together) (April 4, but they are willing to defer)
  - - Denise to send message that application will soon be addressed

- - 10 EU apps (EU reps)
    - get due diligence reports' sign-off from EU members,
    - send to Committee,
    - then vote (mid-April)

- - AP region
    - Hong Kong Internet Forum (HKIF) (16 March 2006) (Hong doing diligence)

- - Africa
    - Journalists Union (Anne-Rachel doing diligence)

Outreach

What is the relationship between ALAC and RALO formation?
Discussion on ALAC work with RALOs: how to best organize the interaction on global and regional level (list of ideas and problems to be solved, concluding in who does what?)

Agreement (reached on Wednesday) that there would be a meeting on the concept of ALS/RALOs in Marrakesh, but without stopping the process; plans for prompt launch of two RALOs should continue

AP RALO
- Bylaws and MOU might be ratified by Marrakesh
- Collect this info for sharing among RALOs-in-development
  - including web resources
- Advice from ALAC membership for the RALO formation

EU RALO
- meeting of ALSes in May to discuss principles
- draft bylaws after that
- also collect resources

AL organizing reports for each region

RaloWiki

[edit] ICANN Strategy

Research (Part of Structure we need in order to do our tasks)
- background briefings
- surveys / polls
- involving internet users
  - fits into issues, getting Internet-user reaction, everywhere. cross-cutting issue
  - information gathering
- Suggestion of a research subcommittee

Forming constituencies in the GNSO (cool, for this meeting)
- an ALAC issue or an outside-ALAC parallel process? (urgent to address this question)
- GNSO review

ICANN reform, strategy (hot)
- President's Committee
- taking action to be involved with strategic review

[edit] Uncategorized

proposals/ideas for organizing ALAC's work
- defining ALAC working procedures, timelines etc.

Discussion on the future role of IANA (cool)

ALAC/AL issues in other fora
- Discussion of AL role in/action on Internet Governance Forum and what it means to ICANN; (are there ALAC actions, and who is doing them....)
- discuss ALAC work in relation to other meetings like the IGF, policy deadlines, end of MOU

- IGF issue submission deadline tomorrow (urgent)
- Does anyone want ALAC to submit an issue?
- Should ALAC participate as ALAC.
- note, many individuals participate as individuals.

ALAC will not participate in IGF at this moment, but indivual ALAC members will continue to observe the process and feed back to ALAC.

- Multi-stakeholder advisory group names (April 18)

Looking for allies: what organizations could help ALAC in its missions (ongoing)
- NCUC

Connecting with everyone to get participation before Wellington items are finalized

"RALO meeting" in Marrakesh. Steering committee Jacqueline, Vittorio, Wendy, Annette

Internal positions and task forces (urgent)
- - Consult with ALSs, come back, and integreate into a clear position.
Identify List of issues
POLICY
- WHOIS
- IDN
- gTLD
Outreach
Budget
Communication
ALAC Memebers to select areas/issues of interest and volunteer for and coordinate together.
- Vice Chairs terms expired in 2005 at Vancouver meeting. Therefore those positions are vacant.
- Annette will make recommendations for WGs and call for Vice Chairs in a few weeks after receiving volunteers.

Special Thanks to Larry Polly and Brandon Sanders for their contributions.

Wellington, March 2006 -> Marrakesh, June 2006

See you all in Marrakesh!!

[edit] ALAC Meeting Gallery

These are ALAC members and the observers in the meeting room:

Wendy Seltzer	Annette Muelberg	Alice Wanjira Munyua	Jacqueline A. Morris
Jean Armour Polly	John Levine	Sebastián J. Ricciardi	Siavash Shahshahani
Vittorio Bertola	Xue Hong	Avri Doria	Desiree Miloshevic
Adam Peake	Jeanette Hofmann	Izumi_Aizu	Denise_Michel