New TLD contracting

The following is an outline of the Contracting process for New gTLD applicants as defined by ICANN. It is our goal to supplement this with actual contracting timelines and action items that are encountered by new TLD applicants. Information can be edited directly, or contact Elise Ferguson, elise[at]tldesign.co

Steps & Timeline

1. CIR
   1. approx. 4-6 weeks from CIR invitation to RA provisioning
2. Sign Registry Agreement
3. Registry Onboarding: Step 1
4. TMDB Integration Testing
5. Pre-Delegation Testing (approx. 6 weeks)
6. Transition to IANA (approx. 4-6 weeks)
7. Delegation
8. Registry Onboarding: Step 2
9. Registry Onboarding: Step 3
   1. TLD Startup Information
   2. TMCH
   3. Sunrise (min. 60 days)

Contracting Information Request (CIR)

• See Contracting Information Request summary and example.
  • ICANN's CIR Guide, with examples
• ICANN suggested timeline between the CIR and RA: 4-6 weeks
• Applicant timeline examples:
  • 28 days, Oct. 16-Nov. 14; Donuts Inc.'s .network
  • 29 days, Nov. 6-Dec. 14; Donuts Inc.'s .report

Registry Agreement

• Download Base Agreement, supplement
• ICANN suggested timeline: 7 days, based on the following weekly schedule
  • Thursday-Monday: draft RAs
  • Tuesday-Wednesday: send the RA out for signature
  • Thursday: execute RA
  • Friday: post RA
  • Note: ICANN's estimate of 7 days represents how long it takes ICANN to create and process the RA internally. However, because applications are processed by priority number, this step may take longer.
• Applicant timeline examples: ____ days
  • Donuts Inc., which has signed RAs for a significant number of applications, generally has received RAs ready for signature on Tuesday with ICANN returning them countersigned by Thursday.

Registry Onboarding Overview

• ICANN suggested timeline: 6 weeks, simultaneous with 6 week PDT
• Applicant timeline examples: ____ days
• Registry Onboarding takes place in steps throughout the contracting process. Therefore, allotting 6 weeks at PDT may not be a very helpful way to think of this process, especially as it can be started as early as after the RA is signed.

Registry Onboarding: Step 1

• The first step of Registry Onboarding can take place after the execution of the RA, and it includes gathering contact information and verifying “credentialing and operational support.”
  • Contact Sheet - Establishes appropriate contacts for various contingencies.
  • Onboarding Information Request (ONB-IR) - Can be established concurrently with PDT, but must be completed prior to Delegation. Includes information on Zone File Access; Bulk Thin Registration Data Access; Data Escrow Registry Reporting; URS; EPP; IDN Tables; SLA Monitoring.
• Without completing this step, one cannot move on to delegation.

Applicant Tips and Experience

• The ONB-IR is sent out as a text file and must be submitted as a text file, unlike other documents ICANN asks registries to submit.
• Registries also must submit individual paperwork for each new gTLD.

TMDB Integration Testing

• Integration Testing can start after the RA or RAA is signed, though a registry operator or registrar can request a registration token via email prior to signing if they have an active gTLD application.
• ICANN suggested timeline:___
• Applicant timeline examples:___
• Certification that one has passed TMDB Integration Testing is a necessary component of the TLD Startup Information.
• To begin TMDB Integration Testing process, use the new gTLD name and registration token to register on TMDB's website.
• TMDB Integration Testing for registries will include the following tests:
  • "Download a SMD Revocation List.
  • Download a DNL list.
  • Upload a Sunrise LORDN file with at least three (3) domain names that have been validated using teh "testing SMDs" generated by the Trademark Clearinghouse; retrieve the related LORDN log file.
  • Download a Trademark Notice (CNIS file) using a test 'Lookup Key' obtained by downloading a "sample DNL" file from the TMDB OT&E. Upload a Claims LORDN file with at least three (3) domain names that have been validated using the "testing CNIS files"; retrieve the related LORDN log file."
• For step by step instruction on TMDB Integration Testing, see ICANN's TMDB Registration and Platform Access Process Document or the Registry User Manual Version 2.3.

Tips

• Reading the Terms and Conditions of the TMDB, located here, ahead of time can be helpful.

Pre-Delegation Testing

• See Pre-Delegation Testing for summary
• ICANN suggested timeline: 6 weeks
  • In prior documents, ICANN has broken this down as 2 weeks for testing, and an additional 2-3 weeks for reporting the PDT results. This seems to have been recently conflated and changed to a 6 week process, according to slides from ICANN 48 in Buenos Aires.
• Applicant timeline examples: 17-24 days
  • 21 days, Aug. 5-Aug. 26; DotShabaka. Yasmin Omer has explained that as the first applicant to go through PDT, their experience should not be taken as indicative of current ICANN processes.
  • 24 days, Nov. 4-Nov. 28; Dot Chinese Online and Dot Chinese Website
  • 17 days, Nov. 25-Dec. 12; for Donuts Inc.'s .holiday
    • This is the fastest time frame for PDT Donuts Inc. has experienced.
  • 24 days; for Donuts Inc.
  • 18 days, Nov. 4-21; for DotStrategy's .buzz

Tips & Resources

• Be prepared to complete any additional ONB-IR requests during PDT.
• ICANN's Self-Test Tools

Transition to IANA and Delegation

Transition to Delegation sequence, including the statuses of registries in the Delegation Process as of Dec. 17, 2013

• ICANN's list of delegated strings
• ICANN suggested timeline: 4-6 weeks
  • An initial ICANN 48 presentation stated there was an estimated 2 week period for transitioning to delegation, an update of the slide presentation from Buenos Aires shows that this estimate has since been lengthened.
• Applicant timeline example from the end of PDT to delegation:
  • 21 days, Oct. 17-Nov. 6; for Donuts Inc.'s .singles
• Applicant timeline examples from date of ICANN's invitation to delegation:
  • 5 days, Oct. 19-24; dotShabaka.
  • 5 days, Nov. 1-Nov. 6; for Donuts Inc.'s .singles
• Applicant timeline example from receiving delegation token to delegation:
  • 6 days, Dec. 12-18; for DotStrategy's .buzz

Tips

• The quick 5-6 day turn around seems to be fairly consistent for delegation. Plan accordingly, and be prepared with plans for the new gTLD's website, nic.newtld.

Transition to IANA

Below is a brief overview of the transition process provided by ICANN:

• Open the Transition to IANA Case in the Customer Portal
• Provide Delegation POC
• After ICANN validates the delegation POC, obtain IANA token later used to start delegation

See ICANN's Customer Portal User Guide: Transition to Delegation PDF for specific instructions.

Delegation Process

Below is an overview provided by the dotShabaka Registry:

• "Notification of eligibility for Alternate Path to delegation and report
• Request for Delegation POC
• Delegation token sent through CSC portal
• Delegation PIN sent to Delegation POC
• Token and pin entered into RZM system to initiate process
• Following information entered:
  • Manager: also know as the "Registry" or "Sponsoring Organization"
  • Administrative and Technical Contacts
  • Authoritative Name servers maintained to serve the TLD
  • Registration Information: additional information including location of whois server"

Tips

dotShabaka also had some recommendations for the delegation process, such as:

• making sure that the Delegation POC and Primary Contact are the same
• ensuring that whois is located at whois.nic.tld
• and hosting the whois server at a different location during the delegation process

Registry Onboarding: Step 2

• Step 2 of Registry Onboarding starts at delegation.
• It mainly involves using the information provided in Step 1 to institute service infrastructures.
• See ICANN 48's Contracting and Registry Onboarding Presentation for an overview of the complete list of infrastructures set up during Step 2.

Registry Onboarding: Step 3

• Step 3 can begin "as early as delegation."

TLD Startup Information

• TLD Startup Information Form: outlines the Sunrise, Claims, and other registration periods for the new TLD, in addition to describing the registry's policies, such as any specific restrictions on registration during the Sunrise and Claims Periods. It should also include certification that the registry has passed TMCH Integration Testing.
  • Blank TLD Startup Information Form
  • A sample (pdf) of Donuts Inc.'s Trademark Clearinghouse TLD Startup Information Form for .gallery
  • A sample (.docx) of dotShabaka's Trademark Clearinghouse TLD Startup Information Form
• Launch Program Application: can be completed anytime after the contracting process has begun and needs to be submitted to ICANN before the Sunrise Period starts.
  • • Launch Program Application (PDF) provided by ICANN.
    • A sample (pdf) of dotShabaka's Launch Policy

Trademark Clearinghouse

• After the 7 day window ICANN uses to process the TLD Startup Information, it then will schedule dates that fit the TMCH requirements with IBM for the claims period. Both the registry and IBM will then confirm the dates.

• An update from the TMCH indicates that it will continue to provide Notice of Registered Names (NORN) to trademark holders if an individual registers domains matching their TMCH stored trademark after the 90 day period required in the new gTLD program ends.

Sunrise Period

• See Sunrise Period summary, (min. 60 days)
  • ICANN mandated timeline for Start Date Sunrise: 30 day notice period with a minimum of 30 days running
  • ICANN mandated timeline for End Date Sunrise: no notice period, minimum of 60 days running
• ICANN's current list of Sunrise and Trademark Claims Periods
  • A sample (pdf) of Donuts Inc.'s Complete Registry Policy for .guru
  • A sample (pdf) of dotShabaka's Sunrise Dispute Resolution Policy
  • A sample (pdf) of .buzz's Sunrise Policy and Sunrise Dispute Resolution Policy

Applicant Examples

Applicant Timelines

dotShabaka

This image shows the experience of dotShabaka, beginning with the execution of their registry agreement.

• NOTE: dotShabaka's 30 day Landrush Period is scheduled to begin on Jan. 2 and to conclude on Jan. 31, 2014. It's General Availability (GA) date is set for Feb. 4, 2014.

Dot Chinese Online and Dot Chinese Website

Expected timeline :

• PDT begins-Monday Nov. 4, 2013
• PDT ends-Thursday Nov. 28, 2013
• Sunrise begins-Friday Jan. 17, 2014
• Sunrise ends-Monday Mar. 17, 2014
• 2 day quiet period
• Landrush begins-Thursday Mar. 20, 2014
• Landrush ends-Thursday Apr. 24, 2014
• 3 day quiet period
• GA begins-Monday Apr. 28, 2014

DotStrategy's .Buzz Timeline

.Buzz's timeline:

• CIR Form-Wednesday Sept. 11, 2013
• RA Executed-Wednesday Oct. 2, 2013
• PDT Eligibility Notice-Friday Oct. 4, 2013
• Additional ONB-IR Q38 and Q39-Monday Nov. 4, 2013
• PDT begins-Monday Nov. 4, 2013
• Transition to IANA: POC Request-Friday Dec. 6, 2013
• Transition to IANA: Token-Thursday Dec. 12, 2013
• Delegated-Wednesday Dec. 18, 2013
• Start-Up Information Submitted to ICANN-Friday Dec. 20, 2013
• Launch Dates confirmed-Monday Dec. 23, 2013
• Sunrise begins-Wednesday Jan. 15, 2014
• Sunrise ends-Tuesday Mar. 18, 2014
• Landrush begins-Thursday Mar. 20, 2014
• Landrush ends-Thursday Apr. 10, 2014
• 5 day quite period
• GA begins-Tuesday Apr. 15, 2014

Applicant Tips

• Be sure your TLD is on the PSL so that it works smoothly with major browsers.
• Applicants found ICANN's customer service responses to questions to be helpful and timely. Contact ICANN through the Customer Service Portal or by emailing questions to newgltd@ICANN.org.
• Be prepared for important documents or notices to be sent out for completion by ICANN on Fridays.
• While .buzz initially received priority #746, it was the 54th string delegated. Having a higher priority number, then, may not necessarily slow down the delegation process at this point in the new gTLD program.