Difference between revisions of "Prioritization Framework"

Latest revision as of 16:35, 15 July 2022

The Prioritization Framework is a proposed method for ICANN to integrate community, board, and org priorities into annual strategic & budget planning. The prioritization framework is intended to "achiev[e] an agreed upon definition of what it would mean for the prioritization process to “operate by consensus of the individual SO/ACs, Board, and org members that are participating in the prioritization process.”^[1] ICANN's planning department is responsible for facilitating prioritization at an organizational level to ensure that prioritized projects are included the annual Operating and Financial plans. Prioritization is tracked against the ICANN Strategic Plan to ensue that the prioritization of activities into integrated into the work plan and the highest-priority activities are on the agenda of each Board Workshop.^[2]

Background

ICANN's Multistakeholder Model provides for the development of consensus-driven, bottom-up policy and recommendations from the community of stakeholders in the ICANN ecosystem. Over time, the generation of policy proposals, consensus advice, and recommendations has outstripped the ICANN board and orginization's ability to implement such proposals. This has resulted in bottlenecks at the board and org levels around policy implementation: the attention of the board is strained by the number of inputs from constituent bodies; and within the organization, resource limitations make it challenging to respond to all of the mandates generated by board approval of recommendations.^[3]

The Third Accountability and Transparency Review made several recommendations regarding the transparency of ICANN's decision-making process, as well as the creation of engagement processes for community-wide concerns. These included a proposed holistic review of ICANN's constituent organizations and refactoring of existing Organizational Reviews into continuous improvement processes.^[4] In addition, the review team proposed the creation of a "consensus model" for prioritizing the work of ICANN org and the recommendations derived from policy development processes, cross-community working groups, organizational and specific reviews, and other sources.^[4]

In November 2020, the ICANN Board approved a recommendation from ATRT3 to create a Prioritization Framework. At the Board workshop in late April/early May 2022, the board recognized the risk of ICANN being seen as "not getting things done" and reaffirmed the need to deliver on the prioritization efforts.^[5]

Project Timeline

Pilot

The prioritization project ran a pilot within the planning process for fiscal year 2023. The pilot will be used to assess the process design and identify improvements. The current plan, subject to process design and consultation, is for the prioritization process to be inserted into the early phases of the strategic and budget planning arc.^[3] The Briefing Paper and the Pilot will both present opportunities for public comment on the process. During ICANN 73's Prep Week, the Planning & Prioritization update reported that the briefing paper would be delivered by the end of February 2022. This was later than the initially proposed timeline. The timing of the pilot program timing remained the same.^[6] The pilot included five sessions in March 2022, during which participants reviewed a list of Board-approved recommendations from Specific Reviews pending ICANN Org implementation. Each recommendation was evaluated in terms of its levels of urgency and importance. Participants needed to either (#) agree with the prioritization level provided by the org and provide an explanation, or (#) adjust the level of prioritization and explain their reasoning. In early April, the org held a wrap-up session with all of the participants to discuss and identify lessons learned from the pilot for the next version of the framework.^[7]

Planning Prioritization Group

Planning Prioritization Group (PPG) members were appointed by participating community groups to discuss and agree on a pilot version of prioritizing a list of activities, as described in the Draft Planning Prioritization Framework on 22 February 2022.^[8] The group has nine members and nine alternates. One of each from the ASO, ALAC, ccNSO, GAC, RSSAC, and SSAC, and three from the GNSO (one from the CSG, CPH, and NCSG).^[9] Members include:^[10]

ALAC M: Cheryl Langdon-Orr, A: Jonathan Zuck
ccNSO M: Chris Disspain, A: Irina Danelia
GAC M: Susan Chalmers, A: Manal Ismail
GNSO (CPH) M: Donna Austin, A: Jothan Frakes
(CSG) M: Susan Payne, A: Wolf-Ulrich Knoben

(NCSG) M: Rafik Dammak, A: Dr A M Sudhakara
RSSAC M: Ken Renard, N.A.
SSAC M: Barry Leiba, A: Chris Roosenraad

Recommendations Considered during the Pilot

In total, 45 recommendations were considered during the pilot.^[11] The finalized list of 2022 priorities was published on May 23, 2022.^[12]

Specific Reviews	Recommendation	ICANN Org Priority Level P1 = highest priority P4 = lowest priority	Rationale	ICANN COMMUNITY PPG Priority Level P1 = highest priority P4 = lowest priority	Rationale
ATRT3	Rec 3.1-3.4 - Periodic and Organizational Reviews	P1	Based on the current ICANN Bylaws requirement, the next RDS Review (RDS3) is in Sep 2023, but all further RDS review should be suspended for now.	P1	Agreed - 13 Apr 2022
ATRT3	Rec 3.1-3.4 - Periodic and Organizational Reviews	P1	Redesigns the process of reviews.	P1	Agreed - 13 Apr 2022
ATRT3	Rec 3.1-3.4 - Periodic and Organizational Reviews	P1	Requires ICANN Board action and differs from what is currently stated in the ByLaws.	P1	Agreed - 13 Apr 2022
CCT	Recommendation 1	P1	Essential to have a framework in place for data collection	P1	Agreed - 19 Apr 2022
CCT	Recommendation 8	P1	Recommendations 8, 11, 13 items 1, 2, 4 to be handled in a single implementation. Recommendation 11 is a prerequisite	P1	Agreed - 19 Apr 2022
CCT	Recommendation 11	P1	ditto	P1	Agreed - 19 Apr 2022
CCT	Recommendation 13 - items 1, 2, 4	P1	ditto	P1	Agreed - 19 Apr 2022
SSR2	Rec 10.1	P1	need a common community understanding of what is DNS Abuse and related terms	P1	Agreed - 19 Apr 2022
SSR2	Rec 21.1	P1	Efforts to implement the new Root Zone Management System are already underway. This recommendation will build on existing efforts to enhance security in the Root Zone System.	P1	Agreed - 19 Apr 2022
ATRT3	Rec 4 - Strategic and Operational Plans	P2	Need time to develop template and structure for this new reporting rerquirement	P2	Agree with ICANN org pre assessment. - 19 Apr 2022
ATRT3	Rec 4 - Strategic and Operational Plans	P2	ditto	P2	Agree with ICANN org pre assessment. - 19 Apr 2022
ATRT3	Rec 4 - Strategic and Operational Plans	P2	ditto	P2	Agree with ICANN org pre assessment. - 19 Apr 2022
ATRT3	Rec 4 - Strategic and Operational Plans	P2	ditto	P2	Agree with ICANN org pre assessment. - 19 Apr 2022
ATRT3	Rec 4 - Strategic and Operational Plans	P2	ditto	P2	Agree with ICANN org pre assessment. - 19 Apr 2022
CCT	Recommendation 7	P2	determined by CCT-RT to be a high priority	P4	- 19 April 2022
ATRT3	Rec 3.5 - Holistic Review	P1	needs to be run as a pilot first, to be designed with the community.	P1	obtained consensus on "Importance"; not yet obtained consensus on "Urgency" - 13 Apr 2022
ATRT3	Rec 3.6 - Continuous Improvement Program	P1	New review/program to be designed with each individual SO/AC/NC	P2	obtained consensus on "Importance"; not yet obtained consensus on "Urgency" - 19 Apr 2022
RDS-WHOIS2	R11.2	P1	This recommendation about RDAP is rated by the RDS-WHOIS2 as high.	P2	skip for now due to lack of information - 19 April 2022
CCT	Recommendation 13 - item 4 (in part), 5	P2	fold into a voluntary pilot survey of contracted parties.	P2
CCT	Recommendation 20		ditto	P2
CCT	Recommendation 23 Items A, C (in part) & D	P2	ditto	P2
CCT	Recommendation 24 B	P2	ditto	P2
CCT	Recommendation 23 Item B		ditto	P2
CCT	Recommendation 21 item 2	P2	rated by the CCT-RT as high.	P2
CCT	Recommendation 22	P2	ditto	P2
CCT	Recommendation 26	P2	ditto	P2
RDS-WHOIS2	SG.1	P2	included in the next round of contractual negotiations with the contracted parties	P2
RDS-WHOIS2	CC.1	P2	ditto	P4
SSR2	Rec 23.2	P2	determined by SSR2 as a medium priority	P1
CCT	Recommendation 6	P3	determined by CCT-RT as a low priority	P2
CCT	Recommendation 13 - item 3	P3	determined by CCT-RT as a low priority	P2
SSR2	Rec 16.1	P3	May include dependencies on EPDP related work	P3
SSR2	Rec 23.1	P3	Dependent on completion on SSR2 Review Rec 23.2.	P3
ATRT3	Rec 1 - Public Input	P4	implemented in 2021	P2
ATRT3	Rec 1 - Public Input	P4	ditto	P2
ATRT3	Rec 2 - Implementation of ATRT2 Recommendations	P4	determined by ATRT3 as a low priority	P4
RDS-WHOIS2	R1.3	P4	Work is underway to determine which measures are needed to ensure that appropriate information on Caucus group activities is provided to the community.	P4
RDS-WHOIS2	R3.1	P4	Updates to web documentation were made - action needed on the need to include users/focus groups.	P4
RDS-WHOIS2	R15.1	P4	ditto	P4
RDS-WHOIS2	LE.1	P4	ICANN org conducted a study on the topic of differentiation of legal vs. natural persons' registration data; two surveys on the Standardized System for Access and Disclosure (SSAD) Operational Design Phase (ODP). ICANN org is working on streamlined mechanisms to request, receive, and gather feedback from the community and stakeholders	P4
RDS-WHOIS2	LE.2	P4	ditto	P4
SSR2	Rec 1.1	P4	already implemented or need to be retired due to Internet landscape changes	P4
SSR2	Rec 22.1	P4	determined by SSR2 as a low priority	P4
SSR2	Rec 22.2	P4	determined by SSR2 as a low priority	P4
SSR2	Rec 24.2	P4	implemented as part of Information Transparency Initiative	P4

Priority Level 1

As of April 2022, the ICANN Community PPG has listed the following recommendations as priority level 1:^[13]

Recs 3.1-3.4 from the ATRT3:
- Suspend RDS reviews
- One clearly scoped CCT Review that starts two years after the next round of new gTLDs and lasts one year. A framework of data collection must precede the next round of gTLDs prior to review member selection
- ATRT Reviews should continue but shall start no later than two years after the approval by the Board of the first recommendation of the Holistic Review; recommend whether the Board should terminate or amend other periodic reviews or create periodic reviews; all documentation required for the review shall be available at the first meeting of the review team when terms of reference shall be established.
Recs 1, 8, 11, and 13.1,2,4 from the CCT:
- Formalize and promote ongoing data collection.
- Conduct periodic surveys of registrants that gather both objective and subjective information to create more concrete, actionable information.
- Conduct periodic end-user consumer surveys with more behavioral measures of consumer trust toward generating more concrete, actionable information.
- Collect data on the impact of restrictions on who can buy domains within certain new gTLDs (registration restrictions) to help regularly determine and report:
  1. Whether consumers and registrants are aware that certain new gTLDs have registration restrictions;
  2. Compare consumer trust levels between new gTLDs with varying degrees of registration restrictions;
  3. Assess the costs and benefits of registration restrictions to the public (to include impacts on competition and consumer choice)
Recs 10.1 and 21.1 from the SSR2:
- ICANN org should post a web page that:
  1. includes their working definitions of DNS Abuse for projects, documents, and contracts. The definition should explicitly note what types of security threats ICANN org currently considers within (and outside) its remit to address through contractual and compliance mechanisms
  2. Explains the difference between DNS Abuse and security threats and malicious conduct
  3. list all current abuse-related obligations in contracts with contracted parties, including any procedures and protocols for responding to abuse
  4. updates annually, date the latest version, and link to older versions with associated dates of publication
- ICANN Org and PTI operations should accelerate the implementation of new Root Zone Management System (RZMS) security measures regarding the authentication and authorization of requested changes and offer TLD operators the opportunity to take advantage of those security measures, particularly MFA and encrypted email.

Pilot Results

As of May 2022, all 45 recommendations had been considered.^[14]

Review	P1	P2	P3	P4	Open	Total
ATRT3	3	7			3	13
CCT	4	10		1		15
RDS-WHOIS2		1		1	6	8
SSR2	3		2		4	9
Total	10	18	2	2	15	45

Prioritization in Reality

At ICANN 74, ICANN Org and the board asked the community which the org should prioritize, SSAD Light or the SubPro ODA. In response, the GNSO Council sent a letter to the board on July 5, highlighting the importance of both projects and saying to do both in parallel.^[15] The org expects the latest version of the SSAD Light to be completed by ICANN 75 and the Subpro ODA to be completed by December 12, 2022.^[16]

References

[atrt3scorecard-1] ICANN.org - Board Resources: ATRT3 Scorecard, November 30, 2020

[2] Chair’s Blog: April–May 2022 Board Workshop Recap, ICANN Blogs

[icann72slides-3] 3.0 ^3.1 ICANN 72 Archive - Presentation Slides - Planning Prioritization Framework Project October 13, 2021

[atrt3final-4] 4.0 ^4.1 ICANN.org - ATRT 3 Final Report, May 29, 2020

[5] Chair’s Blog: April–May 2022 Board Workshop Recap, ICANN Blogs

[6] ICANN 73 Archive - Planning & Prioritization Update, February 24, 2022 (must be logged in to ICANN account)

[7] PPFramework Draft V.1, Feb 2022, Reference Documents, ICANN Community

[8] Planning Prioritization Framework Project, ICANN Community Forum

[9] PPFramework Draft V.1, Feb 2022, Reference Documents, ICANN Community

[10] PPG Pilot Meeting 3, Reference Documents, ICANN Community

[11] Prioritization Pilot Recommendations Spreadsheet, PPG, ICANN

[12] ICANN FY23/24 Priorities Process, Blogs, ICANN

[13] Prioritization Pilot Recommendations Spreadsheet, PPG, ICANN

[14] PPG Meeting 5 Documents, ICANN Community Forum

[15] RE: Status Update EPDP Phase 2 and Review of the Operational Design Assessment, GNSO Council to ICANN Board

[16] ICANN Moves Ahead on SubPro ODP and WHOIS Disclosure System Design Initiatives, Blogs, ICANN

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