Because we want to understand how ICANNWiki is used so we can make them better for you, we collect some information when you:
- Make public contributions.
- Register an account or update your user page.
- Use the ICANNWiki Sites.
- Send us emails or participate in a survey or give feedback.
We are committed to:
- Using reasonable measures to keep your information secure.
- Never selling your information or sharing it with third parties for marketing purposes.
- Only sharing your information in limited circumstances, such as to improve ICANNWiki's website, to comply with the law, or to protect you and others.
- Retaining your data for the shortest possible time that is consistent with maintaining, understanding, and improving ICANNWiki's website, and our obligations under law.
- Any content you add or any change that you make to ICANNWiki will be publicly and and permanently available.
- If you add content or make a change to ICANNWiki, that content or change will be publicly and permanently attributed to your username
ICANNWiki is a nonprofit organization that operates the collaborative, free knowledge websites for the ICANN community and the wider Internet governance community.
This Policy explains how we collect, use, and share your personal information.
- We collect very little personal information about you.
- We do not rent or sell your information to third parties.
- By using ICANNWiki's website, you consent to this Policy.
ICANNWiki is founded on a simple, but powerful belief: Everyone should have a voice in the future of the Internet. We promote this belief by providing a collaborative service that harnesses the energy of the ICANN community to create a robust body of knowledge that makes ICANN and Internet governance more transparent and accessible. We are more effective in achieving this when we work together as a community.
We cannot work collectively without gathering, sharing, and analyzing limited information about our users as we seek new ways to make ICANNWiki more usable, safer, and more beneficial.
We do not sell or rent your Personal Information, nor do we give it to others to sell you anything. We use it to figure out how to make the ICANNWiki more engaging and accessible, to see which ideas work, and to make learning and contributing more fun. Put simply: we use this information to make the ICANNWiki websites better for you.
After all, it's people like you, the champions of free knowledge, who make it possible for ICANNWiki to not only exist, but also grow and thrive.
|When we say...||... we mean:|
|"ICANNWiki" / "we" / "us" / "our"||ICANNWiki, the non-profit organization that operates the ICANNWiki Websites.|
|"you" / "your" / "me"||You, regardless of whether you are an individual, group, or organization, and regardless of whether you are using ICANNWiki's websites or our services on behalf of yourself or someone else.|
|"contributions"||Content you add or changes you make to any ICANNWiki Website.|
|"personal information"|| Information you provide us or information we collect from you that could be used to personally identify you. To be clear, while we do not collect all of the following types of information, we consider at least the following to be “personal information” if it is otherwise nonpublic and can be used to identify you:
|"third party" / "third parties"||Individuals, entities, websites, services, products, and applications that are not controlled, managed, or operated by the ICANNWiki. This includes other ICANNWiki users and independent organizations or groups who help promote ICANNWiki such as volunteers, employees, directors, officers, and contractors of those organizations or groups.|
- All of our major projects, including ICANNWiki user pages, discussion pages, and noticeboards.
- Our blogs and APIs (unless we have provided a separate policy for those services).
- Emails, SMS, and notifications from us or sent to us from you.
Collection & Use of Info
Types of Information We Receive From You & How We Get It
Your Public Contributions
Whatever you post on ICANNWiki can be seen and used by everyone.
When you make a contribution to ICANNWiki, including on user or discussion pages, you are creating a permanent, public record of every piece of content added, removed, or altered by you. The page history will show when your contribution or deletion was made, as well as your username. We may use your public contributions, either aggregated with the public contributions of others or individually, to create new features or data-related products for you or to learn more about how ICANNWiki is used.
Unless this Policy says otherwise, you should assume that information that you actively contribute to ICANNWiki Websites, including Personal Information, is publicly visible and can be found by search engines. Like most things on the Internet, anything you share may be copied and redistributed throughout the Internet by other people. Please do not contribute any information that you are uncomfortable making permanently public, like revealing your real name or location in your contributions.
You should be aware that specific data made public by you or aggregated data that is made public by us can be used by anyone for analysis and to infer further information, such as which country a user is from, political affiliation and gender.
Account Information & Registration
You are not required to create an account to read ICANNWiki.
However, we do require users to create an account with a verified email address prior to contributing content on ICANNWiki, for the purposes of spam prevention and to establish a system of trust and transparency among editors.
ICANN and the Internet governance communities are relatively small and tight-knit. Thus, we encourage our users to provide a their real name as their username and to provide a biography in their user profile that provides more information, because we believe that this has a positive impact on the reliability of the content. However, this is not a requirement to use or contribute to the site.
It is important to understand that MediaWiki software, which ICANNWiki runs on, was developed and is maintained to be collaborative and transparent. As a result it maintains an active and complete revision history of every article that is created. The content and revision history remains publicly accessible even after an article is deleted, although it is no longer indexed by search engines or accessible through the internal search function on ICANNWiki.
The data collected in the user creation process includes:
- Username (Required) - The username will be assigned an associated article on icannwiki.org, which displays the username. Additionally, the username will be publicly and permanently associated with each edit, upload, or other contribution made by the user.
- Email Address (Verification Required) - The email address is used exclusively to communicate with users about matters directly related to the use of icannwiki.org.
- Real Name (Optional) - The “real name” is never publicly available and can be deleted at any time in the “User Preferences” portal. The real name is used in combination with the email address to verify that a user with their name as the username has a legitimate right to use that name.
- Biography (Required) - The information in the Biography is used to automatically generate a user page that is publicly accessible and linked directly from all user contributions. This is not intended to require any disclosure of personal information, but rather verify the user’s interest in the subject matter of icannwiki.org.
Sometimes, we automatically receive location data from your device. For example, if you want to upload a photo on ICANNWiki, we may receive metadata, such as the place and time you took the photo, automatically from your device. Please be aware that the default setting on your mobile device typically includes the metadata in your photo or video upload to the ICANNWiki Websites. If you do not want metadata sent to us and made public at the time of your upload, please change your settings on your device.
Finally, when you visit any ICANNWiki Website, we automatically receive the IP address of the device (or your proxy server) you are using to access the Internet, which could be used to infer your geographical location.
Information Related to Your Use of the ICANNWiki Websites
We use certain technologies to collect information about how you use ICANNWiki.
Like other websites, we receive some information about you automatically when you visit the ICANNWiki Websites.
We also use a variety of commonly-used technologies and tools, like cookies, to collect information regarding how you use the ICANNWiki Websites, make our services safer and easier to use, and to help create a better and more customizable experience for you.
We want to make the ICANNWiki websites better for you by learning more about how you use them. Examples of this might include how often you visit the ICANNWiki websites, what you like, what you find helpful, how you get to the ICANNWiki websites, and whether you would use a helpful feature more if we explained it differently. We also want this Policy and our practices to reflect our community's values. For this reason, we keep information related to your use of the ICANNWiki websites confidential, except as provided in this Policy.
Information We Receive Automatically
Because of how browsers work, we receive some information automatically when you visit ICANNWiki websites. This information can include the type of device you are using, the type and version of your browser, your browser's language preference, the type and version of your device's operating system, in some cases the name of your internet service provider or mobile carrier, the website that referred you to the ICANNWiki websites, which pages you request and visit, and the date and time of each request you make to the ICANNWiki websites.
Put simply, we use this information to enhance your experience with ICANNWiki Websites. For example, we use this information to administer the sites, fight vandalism; and set language preferences, test features to see what works, and improve performance; understand how users interact with ICANNWiki websites, track and study use of various features, gain understanding about the demographics of the different ICANNWiki Websites, and analyze trends.
Information We Collect
We use a variety of commonly-used technologies, like cookies, to understand how you use the ICANNWiki Websites, make our services safer and easier to use, and to help create a better and more customizable experience for you.
Depending on which technology we use, locally stored data can be anything from text, pictures, and whole articles (as we explain further below) to Personal Information (like your IP address) and information about your use of the ICANNWiki websites (like your username or the time of your visit).
We use this information to make your experience with the ICANNWiki websites safer and better, to gain a greater understanding of user preferences and their interaction with the ICANNWiki websites, and to generally improve our services.
- Provide you with a customizable experience, such as using cookies to know your language preference, to remember the user preferences you set so we can provide you with the customized look and feel that you want.
- Make the ICANNWiki Websites more convenient to use, such as by using cookies to maintain your session when you log in or to remember your username in the login field.
While the examples above concerning information about you collected through the use of data collection tools are kept confidential in accordance with this Policy, please note that some information about the actions taken by your username is made publicly available through public logs alongside actions taken by other users. For example, a public log may include the date your account was created on a ICANNWiki website along with the dates that other accounts were created on a ICANNWiki website.
How We Use Information We Receive From You
We and our service providers use your information for the legitimate purpose of pursuing our charitable mission, including:
Operating the ICANNWiki websites, sharing your contributions and administering our Services
- To help you share your knowledge with the world and add new features to our Services.
- To arrange access to your account and provide you with related service.
- To send administrative information to you, such as changes to our policies.
- To allow you to send messages to another person if you choose to do so. Direct communications between users (such as messages sent through the "Email this user" feature), to the extent such communications are nonpublic and stored in or in transit through ICANNWiki systems, are kept confidential by us, except as provided in this Policy.
We engage in these activities to manage our relationship with you, because we have a legitimate interest and/or to comply with our legal obligations.
Sending emails with updates and communications about items we believe may be of interest to you.
- To let you know about things that are happening with the ICANNWiki, the ICANNWiki Websites or the ICANNWiki movement.
- To alert you when there has been a change to an article that you have decided to follow.
We will send these types of emails to you only with your consent. We do not sell, rent, or use your email address to advertise third-party products or services to you. You can manage what kinds of notifications you receive and how often you receive them by going to your Notifications Preferences.
Improving the ICANNWiki websites and making your user experience safer and better.
- To use your public contributions, either aggregated with the public contributions of others or individually, to create new features or data-related products for you or to learn more about how the ICANNWiki websites are used.
- For research and analytics.
- To fight spam, identity theft, malware and other kinds of abuse.
- To optimize mobile and other applications.
- To test features to see what works, understand how users interact with the ICANNWiki websites, track and study use of various features, gain understanding about the demographics of the different ICANNWiki websites and analyze trends.
We engage in these activities to further our legitimate charitable purpose and/or to comply with our legal obligations.
As stated above, we may automatically receive location data from your device. For example, if you upload a photo to ICANNWiki, please be aware that the default setting on your mobile device typically results in the metadata associated with your photo being included in the upload. As a reminder, if you do not want metadata sent to us and made public at the time of your upload, please change your settings on your device.
When you visit any ICANNWiki Website, we automatically receive the IP address of the device (or your proxy server) you are using to access the Internet, which could be used to infer your geographical location. We keep IP addresses confidential, except as provided in this Policy. If you are visiting ICANNWiki Websites with your mobile device, we may use your IP address to provide anonymized or aggregated information to service providers regarding the volume of usage in certain areas.
We use this location information to make your experience with the ICANNWiki Websites safer and better, to gain a greater understanding of user preferences and their interaction with the ICANNWiki Website, and to generally improve our services. For example, we use this information to provide greater security, optimize mobile applications, and learn how to expand and better support ICANNWiki communities. We also use Personal Information in the manner described in the sections of this Policy titled "For Legal Reasons" and "To Protect You, Ourselves & Others."
When May We Share Your Information?
We may share your information when you give us specific permission to do so, for legal reasons, and in the other circumstances described below.
For Legal Reasons
We will disclose your information in response to an official legal process only if we believe it to be legally valid. We will notify you of such requests when possible.
We will access, use, preserve, and/or disclose your Personal Information if we reasonably believe it necessary to satisfy a valid and legally enforceable warrant, subpoena, court order, law or regulation, or other judicial or administrative order. However, if we believe that a particular request for disclosure of a user's information is legally invalid or an abuse of the legal system and the affected user does not intend to oppose the disclosure themselves, we will try our best to fight it. We are committed to notifying you via email at least ten (10) calendar days, when possible, before we disclose your Personal Information in response to a legal demand. However, we may only provide notice if we are not legally restrained from contacting you, there is no credible threat to life or limb that is created or increased by disclosing the request, and you have provided us with an email address.
If the Organization is Transferred
In the extremely unlikely event that ownership of all or substantially all of ICANNWiki changes, or we go through a reorganization (such as a merger, consolidation, or acquisition), we will continue to keep your Personal Information confidential, except as provided in this Policy, and provide notice to you via the ICANNWiki Website.
To Protect You, Ourselves & Others
We, or users with certain administrative rights, may disclose information that is reasonably necessary to:
- enforce or investigate potential violations of the ICANNWiki policies;
- protect our organization, infrastructure, employees, contractors, or the public; or
- prevent imminent or serious bodily harm or death to a person.
We hope that this never comes up, but we may disclose your Personal Information if we believe that it's reasonably necessary to prevent imminent and serious bodily harm or death to a person, or to protect our organization, employees, contractors, users, or the public. We may also disclose your Personal Information if we reasonably believe it necessary to detect, prevent, or otherwise assess and address potential spam, malware, fraud, abuse, unlawful activity, and security or technical concerns.
To Our Service Providers
We may disclose personal information to our third party service providers or contractors to help run or improve the ICANNWiki websites and provide services in support of our mission.
As hard as we may try, we can't do it all. So sometimes we use third-party service providers or contractors who help run or improve ICANNWiki Websites for you and other users. We give access to your Personal Information to these providers or contractors as needed to perform their services for us or to use their tools and services.
The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior. Google Analytics (Google LLC) Google Analytics is a web analysis service provided by Google LLC (“Google”). Google utilizes the Data collected to track and examine the use of this Application. To better protect your data we anonymize the IP addresses that Google Analytics processes. You may opt-out of Google Analytics here.
The services contained in this section enable the Owner to monitor and analyze email services and can be used to keep track of status of emails sent from the ICANNWiki platform. SendGrid, Inc SendGrid provides certain services relating to the development, transmission, analysis, and management of email messages and other digital communications and tools.
Because You Made It Public
Information that you post is public and can been seen and used by everyone.
Any information you post publicly on the ICANNWiki Websites is just that – public. For example, if you put your mailing address on your talk page, that is public, and not protected by this Policy. And if you edit without registering or logging into your account, your IP address will be seen publicly. Please think carefully about your desired level of anonymity before you disclose Personal Information on your user page or elsewhere.
How Do We Protect Your Data?
We use a variety of physical and technical measures, policies, and procedures to help protect your information from unauthorized access, use, or disclosure.
We strive to protect your information from unauthorized access, use, or disclosure. We use a variety of physical and technical measures, policies, and procedures (such as access control procedures, network firewalls, and physical security) designed to protect our systems and your Personal Information. Unfortunately, there's no such thing as completely secure data transmission or storage, so we can't guarantee that our security will not be breached (by technical measures or through violation of our policies and procedures).
We will never ask for your password by email (but may send you a temporary password via email if you have requested a password reset). If you ever receive an email that requests your password, please let us know by sending it to firstname.lastname@example.org, so we can investigate the source of the email.
How Long Do We Keep Your Data?
Except as otherwise stated in this policy, we only keep your Personal Information as long as necessary to maintain, understand and improve the ICANNWiki Websites or to comply with U.S. law.
Once we receive Personal Information from you, we keep it for the shortest possible time that is consistent with the maintenance, understanding, and improvement of ICANNWiki Websites, and our obligations under applicable U.S. law. Non-personal information may be retained indefinitely.
Please remember that certain information, such as your username and any public contributions to the ICANNWiki websites, is archived and displayed indefinitely by design; the transparency of the projects’ contribution and revision histories is critical to their efficacy and trustworthiness. For further information about how you may request access to or deletion of your Personal Information, or other rights you may have with respect to your Personal Information, please see our FAQs or contact us at email@example.com.
Where is ICANNWiki located & What Does That Mean for Me?
Depending on your jurisdiction, you also may have the right to lodge a complaint with a supervisory authority competent for your country or region.